6 Web Conferencing Features that Improve Collaboration in the Workplace


Businesses worldwide are trying to figure out how to increase productivity without breaking the bank. Fortunately, a solution to this initiative already exists and is known as web conferencing. While you may be familiar with the term, you might be unfamiliar with how it relates to collaboration in the workplace.

So, how do you improve workplace collaboration with web conferencing?

  • Mobile Accessibility:
    How time consuming is it to coordinate a meeting only to have far from perfect attendance? What if there was a solution that allowed each participant to join on their device of choice from any location. With web conferencing, participants can easily access the web conference on the go or at home.
  • Innovative Scheduling Tools:
    For a thriving business, there is rarely a day that goes by where a meeting isn’t scheduled. Built in scheduling tools, such as calendar reminders and Outlook integrations, make it easy to stay in front of your attendees to ensure that your meetings don’t go unnoticed.
  • Document and Screen Sharing:
    Just because all participants aren’t sitting in the same room doesn't mean that they have to miss out on an “all-hands” collaboration session. Increase collaboration in the workplace with web conferencing and allow participants to share documents, presentations and videos together.
  • Chat Features:
    Chat tools can solve of a multitude of issues. Participants can initiate individual chats as well as group chats in order to collaborate during a session. Use the chat box to voice opinions, vote, or contribute to the conversation.
  • Recording Functionality:
    It’s not uncommon for an attendee to have a scheduling conflict that interferes with the scheduled meeting. Avoid the need for meeting minutes and record the session for anyone that has a prior engagement and cannot attend. This saves time while ensuring that absentees do not miss a beat.
  • Reporting and Analytics:
    Is it mandatory that employees attend internal meetings? Keep track of attendees during any given session with web conferencing reporting tools. If collaboration is required, track activity by requiring poll participation.

As the number of remote employees increases, it’s important to be aware of the technologies available for these scenarios. Because even though companies are becoming more dispersed, that doesn’t mean that collaboration in the workplace has to suffer.

Web conferencing technology brings employees, business partners and even customers together whenever and wherever. Are you interested in learning about increasing productivity while decreasing internal costs? Schedule your complimentary, no obligation consultation with us!

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